Managing staff better, no matter where they are
Cloud technology has already made an enormous impact on businesses and employees. It keeps growing and innovating, giving companies more opportunity for worldwide domination. It’s now possible to employ somebody who lives on a different continent, but still has access to company systems, documents, and procedures. The cloud has enhanced the concept of the home office, by enabling workers to call a train, plane or tropical island their desk.
There are still some data security concerns that should be addressed, but overall the positives certainly outweigh the negatives. Here’s a look at some of the reasons why cloud technology has improved working from home.
Historically, the concept of an office was to make sure staff were clocking in and out, and putting the appropriate amount of hours in. The cloud gives businesses peace of mind to know where their staff are, how many hours a day they’re putting in and, more importantly, how efficiently a task is being completed.
Employees who are working from home can now log into time-tracking apps, such as Cube Anywhere, OfficeTime, or Harvest. This will send information back to managers and can even detect idle time. It’s also ideal for home workers who can sometimes become distracted by their surroundings. It breaks time down into easy-to-digest chunks that can be recorded and checked.
Employees who work from home or in remote locations would often feel a disconnection between themselves and the office. It would be hard to observe tasks completed and assess performance. The cloud gives employees a way to measure their performance by communicating more frequently and efficiently with the organisation. Home workers need feedback and motivation just as much, if not more so, than an in-office member of staff.
If you have sales reps on the road, ensuring you have sales-performance management information that’s easily obtained through any device is imperative. It gives the rep a clear indication of what their goals are, how they’ve performed so far and what their future targets look like.
Access to files
Cloud technology gives homeworkers 24-hour access to important files and documents. Before the cloud existed, it would have been crucial for remote workers to make frequent visits to the office to obtain documents and information. This is no longer an issue, as long as the home worker has the correct software and security information to log in.
Access to files on the go eliminates the need for frequent travel, which cuts down on costs for business owners. It’s also far more convenient for homeworkers and gives them a better home and life balance. Cloud enables a company to offer flexible working to employees, which is an attractive feature.
Collaboration of documents
Many companies sight collaboration of ideas and intelligence as recipes for success. Gathering up many talented people with different points of view can be a winning combination. Back in the day, this would mean everyone sitting around a conference table or brainstorming over a flip chart. The cloud has made it possible for the same talented people to brainstorm, create, develop and finalise projects over the internet.
The same document can be shared and edited by anyone involved. It could be at different points in the day due to time differences or everyone working together in real time. Although it may be a good idea to schedule in various meetings in incremental stages, they can be few and far between. It saves on travel costs, inconvenience and gives you access to the best brains across the globe.
It’s not possible to run a successful business without clear and efficient communication between all staff members. Homeworkers shouldn’t be left out of the equation. Cloud technology enables communication channels that are quick, easy to use and accessible by all. Your employees may be spread out, but you can create a real ‘in the office’ feel by utilising these.
This level of communication will ensure all staff members receive memos, updates, policy changes, feedback on individual work and motivation from the top. It also gives them a chance to feedback to the office and gives managers critical updates on their workload.
Cloud technology has not only increased the percentage of people who now work from home but has made the concept viable for all.
For information about how Ribbonfish implement business systems that enhance an organisation’s ability to manage remote-working staff, get in touch. We specialise in cloud-based enterprise apps, CRM, and system integrations – together with expert support and consultation.